Practical completion and handover templates
Practical completion is a contract event, and the argument about whether it has happened is usually an argument about paperwork: the commissioning certificates, the O&M manual, the training, the keys, the outstanding items. These twelve documents are the handover set — the contractor’s own PC inspection, the handover certificate with the asset schedule, the O&M contents schedule, the building user guide, the commissioning and life-safety certificates, the training record, meters and utilities, the warranty register, the outstanding works schedule and the certificate that closes the defects period.
12 documents, one price each. Helmet colours vary from site to site. This is a common convention, not a legal standard.
Written for this
12 documents — the handover set, in the order the day runs.
Your contract defines practical completion; these documents evidence it.
What comes with every document
The same six things come with a single document or the whole library.
Fill it your way
Guided PDFs with a tooltip on every field, or complete it online. Type your site once and every document in the pack opens with it filled in.
Your logo on every page
Upload it once. It prints at the top of every page of every document you download, included with any purchase.
The law, cited
Each document shows the regulation it rests on. Check our working.
Yours to keep
No subscription, no login, no expiry. Revisions included.
Written from the approving side
By a contractor who reviews subcontractor submissions, and sends them back.
Kept current, free
Every source is re-checked monthly. A change that matters raises a revision, and you get it free.
How it works
Four steps, in this order.
- 1
Choose
A single document, a bundle for one hazard, or a pack for your trade or sector. Pay once.
- 2
Enter your site once
Site, reference, address, client, principal contractor. Every document in the pack opens with them filled in.
- 3
Add your logo
Upload it once. It prints at the top of every page of every document you download.
- 4
Download it finished
Filled, flattened, licensed to your business. When the law moves, the revision is free.
Legal basis
What these documents are built on.
Printed on the forms themselves, so you and whoever reviews your submission are reading the same references. Law and guidance are kept apart, because they are not the same thing.
Statutory provisions
- Building Regulations 2010
- Regulatory Reform (Fire Safety) Order 2005
- CDM 2015 reg 12(10)
- Building Safety Act 2022 and the Higher-Risk Buildings (Keeping and Provision of Information etc.) (England) Regulations 2024
- Approved Document L
- Approved Document F
- IET Guidance Note 3
- Electricity at Work Regulations 1989 reg 4(1)
- G98
- IET Code of Practice for Electric Vehicle Charging Equipment Installation
- CIBSE Commissioning Code
- BSRIA BG 49/2015
- BSRIA BG 2/2010
- BSRIA BG 29/2021
- DW/143
- Gas Safety (Installation and Use) Regulations 1998
- IGEM/UP/1
- Fluorinated Greenhouse Gases Regulations 2015
- Pressure Systems Safety Regulations 2000
- DW/145
- Lifts Regulations 2016
- CDM 2015 regs 13 and 15
Guidance and standards relied on — not law
- BS 7671:2018+A4:2026
- BS EN 62305-3:2011
- BS EN 62446-1:2016
- BS EN 50174-2:2018
- BS EN 12599:2012
- BS 8558:2015
- ACOP L8 4th edition, 2013
- HSG274
- BS 5839-1:2025
- BS 5266-1:2016
- BS 7273-4:2015
- BS 7346-8:2013
- BS EN 15650
- BS EN 12845
- BS 9251:2021
- BS 9990:2015
- BS 8524-2:2013
- BS EN 15004-1:2019
- BS 8214:2016
HSE guidance, British Standards and industry codes are not statute and carry no force in themselves — they are the standard the document is built to. And citing an instrument is not the same as satisfying it: what discharges the duty is a competent person in your business assessing this job and completing the document properly.
Our one rule
We will not tell you this makes you compliant.
No template can. HSE says it of its own examples: “Do not just copy an example and put your company name to it as that would not satisfy the law and would not protect your employees.” SSIP assessors want risk assessments written for a specific project within the last twelve months, and a generic document with your logo on it is unlikely to pass, whoever sold it to you.
What you are buying is the structure and the prompts — every section the law and HSE guidance expect the document to address, with the reference beside it. The judgement stays yours.
Why we don’t say “compliant”Before you buy
Will the main contractor accept it?
No template can promise that, and we won’t. It is written from the approving side of the desk, but your competent person adapts it to the job and signs it off. That step is what makes it yours.
Is VAT included in the price?
No. Prices are ex VAT; VAT is added at checkout.
What format is it?
A fillable PDF with a tooltip on every field. Or complete it online: type your site once and it downloads finished, with your logo on every page.
What happens when the law changes?
Every source is re-checked monthly. A change that matters raises a revision, and you get it free.
Is it a subscription?
No. Pay once. No subscription, no login, no expiry.