Whatever you buy from us — a single risk assessment, a pack for one stage of a plot, or the whole library — you get the same thing: blank, structured document templates. Each one is written for a single activity, sets out the sections that activity's paperwork is expected to address, prints the regulation behind each section, and gives you a guided field for every entry you need to make.
This page is the short version. The full version, How to use these documents, is issued with every order.
What you are buying
Every purchase can also be completed online: your order email includes a link that opens the document as a guided form in your browser — fill it in section by section and download the finished PDF with your answers fixed into the page. Nothing you type is stored on our servers.
A fillable PDF per activity, with a tooltip on every field telling you what belongs in it. An activity RAMS runs to three pages and around 130 guided fields; a permit or register is shorter or longer depending on what it has to record. Every product page states its own page and field count.
They open in Adobe Reader, Apple Preview, Chrome, or on a phone — you do not need Acrobat, and you do not need an account with us to use one.
Printed on the form: the hazards that activity commonly presents, the controls that commonly answer them, the sequence the work normally follows, and the statutory basis for each section.
Left blank on the form: the risk scores, the site, the sequence your job follows, the people, the plant, and the sign-off.
That division is the whole product. We supply the structure and the law. You supply the judgement, because that is the part the law requires of you and no supplier can provide it.
What these documents are not
They are not completed documents. A template with your company name on it is not a risk assessment. It is a blank form.
They do not make you compliant, and we will never say they do. Compliance is created by a competent person in your business assessing the actual work on the actual site and completing the document properly. HSE says the same of its own published examples:
Do not just copy an example and put your company name to it as that would not satisfy the law and would not protect your employees.
They are not health and safety advice. Nothing here tells you which hazards are present on your site, which controls are right for your work, or how to rate a risk. Where a document prints a hazard or a control, it is a prompt to consider — not a determination that it applies to you, and not a statement that the list is complete for your job.
They do not transfer any duty away from you. Under the Management of Health and Safety at Work Regulations 1999 the duty to make a suitable and sufficient assessment of the risks to your employees, and to others affected by your work, sits on you as the employer. That duty is not delegable to a supplier, and buying a document does not move it. That is not a term we are imposing — it is where the law already puts the duty, and we could not move it even if we tried.
Before you use one
- Adapt it to the site. Say where the work is, what is around it, and what is different about this job. A document that could describe any site describes none.
- Score every risk for this site — before controls and after them. We have not scored them, because scoring a risk we have not seen would be dishonest.
- Add the hazards we could not know about. Every document has blank rows for this, and every site has at least one. Strike out anything that does not apply to your job.
- Name someone against every action, with a date. An action with nobody's name on it is the commonest reason a submission comes back.
- Brief everyone working under it, and record that you did. A document nobody has read is not a safe system of work.
Only then is it signed — by a competent person in your business, and by whoever is accepting it on site.
Who is a competent person
Not a job title. HSE treats competence as a combination of training, skills, experience and knowledge, together with the ability to apply them to the work in hand. The person signing is stating that they have that combination for this activity, and that they have assessed this job.
Some documents carry a further requirement on page one, where the work is subject to a statutory competence — gas, refrigerant handling, licensed asbestos work, high-voltage systems. Where you see it, it is not advisory, and no document makes anyone competent to do the work.
Recording, and how long it stands
You must record the significant findings of your assessment if you employ five or more people. Below that there is no statutory duty to record — though in practice every principal contractor will ask for it anyway, and most assessment schemes expect a risk assessment prepared for a specific project within the last twelve months.
Each document has a next review date field. Fill it in. The assessment must be reviewed if it is no longer valid or the work has changed significantly, and the date is how you and anyone reviewing your submission both know where you stand.
Revisions, and why they are free
When the law changes and we revise a document, your version updates at no charge and we email you what changed and why. You keep what you have bought, for as long as the document exists. There is no plan, no renewal and nothing to cancel.
Always download the current revision before you use one. Every document carries its revision number and the date the legislation behind it was checked. A printed copy is uncontrolled the moment it leaves the printer.
What you may and may not do with them
You may use, edit and reproduce these documents within your own business, including on projects for your clients, for as long as you like. You may not resell, redistribute or share the files, edited or unedited, paid or free. One purchase covers one business.
Two things that work differently
The permit-to-work suite is a system, not a set of forms. Its documents hand off to one another in a defined order, and the suite page sets out that lifecycle — who applies, who issues, who authorises, who hands back.
Packs and bundles are shortlists, not decisions. A pack is the set of documents a main contractor commonly asks for at that stage of a job. It describes what tends to be requested. It does not determine what your work needs — that judgement belongs to a competent person who knows the site.